Glenbrook D225 Board Policy: Purchases & Contracts (and related)

Glenbrook High School District #225 outlines policies for purchases, contracts, voluntary termination benefits for staff, private music instruction, student smoking/tobacco use, and student disciplinary actions. The policies aim to ensure legal compliance, fiscal responsibility, support for staff, appropriate educational services, and a safe learning environment through clear rules and consequences.

Agenda Item #10 Glenbrook High School District #225 BOARD POLICY: OPERATIONAL SERVICES 4200 Page 1 of 2 pages Purchases and Contracts The Superintendent or designee shall manage the District’s purchases and contracts in accordance with State law, the standards set forth in this policy, and other applicable School Board policies. Standards for Purchasing and Contracting All purchases and contracts shall be entered into in accordance with State law. All purchases and contracts should support a recognized District function or purpose as well as provide for good quality products and services at the lowest cost, with consideration for service, reliability, and delivery promptness, and in compliance with State law. No purchase or contract shall be made or entered into as a result of favoritism, extravagance, fraud, or corruption. Adoption of the annual budget authorizes the Superintendent or designee to purchase budgeted supplies, equipment, and services, provided that State law is followed. Purchases of items that exceed $25,000 require prior Board approval. It is the expectation of the Board that administration will consult with the Board Attorney as needed regarding the legal requirements for purchases or contracts. When presenting a contract or purchase for Board approval, the Superintendent or designee shall ensure that it complies with applicable State law, including but not limited to, those specified below: 1. Supplies, materials, or work involving an expenditure in excess of $25,000 must comply with the State law bidding procedure, 105 ILCS 5/10-20.21, unless specifically exempted. 2. Construction, lease, or purchase of school buildings must comply with State law. 3. Guaranteed energy savings must comply with 105 ILCS 5/19b-1 et seq. 4. Third party non-instructional services must comply with 105 ILCS 5/10-22.34c. 5. Goods and services that are intended to generate revenue and other remunerations for the District in excess of $1,000, including without limitation vending machine contracts, sports and other attire, class rings, and photographic services, must comply with 105 ILCS 5/10-20.21. The Superintendent or designee shall keep a record of: (1) each vendor, product, or service provided, (2) the actual net revenue and non-monetary remuneration from each contract or agreement, and (3) how the revenue was used and to whom the non-monetary remuneration was distributed. The Superintendent or designee shall report this information to the Board by completing the necessary forms that must be attached to the District’s annual budget. 6. The purchase of paper and paper products must comply with 105 ILCS 5/10-20.19c. 1 BOARD POLICY: OPERATIONAL SERVICES 7. 4200 Page 2 of 2 pages The Superintendent or designee shall: (1) execute the reporting and website posting mandates in State law concerning District contracts, and (2) monitor the discharge of contracts, contractors’ performances, and the quality and value of services or products being provided. Approved: 2 Glenbrook High School District #225 BOARD POLICY: VOLUNTARY TERMINATION BENEFITS FOR CERTIFIED _ ADMINISTRATORS AND SUPERVISORS 6100 Page 1 of 4 pages Section A – Introduction It shall be the policy of the Board of Education of District #225 to recognize the services of its regularly employed certified administrators and supervisors who have provided long and effective service to the youth of our community through a program of voluntary termination benefits. Section B - Eligibility Certified administrators and supervisors who have been full time employees of District #225 for a minimum of ten years immediately preceding their voluntary termination or for an aggregate minimum of fifteen years of which a minimum of five years are immediately preceding their voluntary termination, may apply for termination benefits under this policy as “Eligible Former Employees.” A “year” is considered to be the employee’s regularly scheduled work year. A newly hired employee must have worked at least 170 work days between the dates of July 1 and the following June 30 in their first year of employment in order for that work year to count toward the requirement in this Section B. For the purposes of this Policy, an administrator or supervisor who is eligible to receive a TRS retirement pension of at least 74.6% of average salary and will attain age 55 on or before December 31 during the calendar year of retirement, shall be deemed to attain age 55 on the preceding June 1. In order to be eligible under this policy, the employee must not have retired, nor be receiving retirement benefits, under any other District 225 retirement plan. Section C – Benefits Available to Eligible Former Employees Who Satisfy the Eligibility Requirements of Section B of this Policy In lieu of insurance access or coverage provided in Section D, below, the Board of Education shall provide the Eligible Former Employees with an annual cash severance payment of $2,500 for each of five years following retirement. Such payments shall be made on or before September 30 of each school year following the school year of retirement under TRS. It is the intent of the Board that such payments shall not be considered creditable earnings for purposes of the Illinois Teachers’ Retirement System, and no such payment shall be made to the extent it subjects the Board to any additional payment or penalty to TRS. Eligible Former Employees may, at their sole discretion, waive entitlement to this benefit and elect those insurance allowance benefits contained in Section D. Section D - Benefits Available to Eligible Former Employees Until Age 65 or the Age of Medicare or Medicaid Eligibility, Whichever Shall Occur First The Eligible Former Employee may select the benefits contained in this Section D in lieu of the benefits provided for in Section C, above. l. The Board of Education shall provide Eligible Former Employees individual medical insurance coverage under the District’s High Deductible Health Care Plan, Blue Advantage HMO or TRIP HMO Plan, as selected by the Eligible Former Employee. The Board shall pay an amount equal to 95% of the premium therefor. In the event that the plan selected by the Eligible Former Employee is no longer an option for District employees or no longer available, the Eligible Former Employee may select coverage under one of the aforementioned remaining plans, if any, or under a plan that may be designated by the District, in its discretion. Under no circumstances will the premium contributed toward the TRIP HMO Plan be greater than that contributed toward the district’s plans. 3 BOARD POLICY: VOLUNTARY TERMINATION BENEFITS FOR CERTIFIED _ ADMINISTRATORS AND SUPERVISORS 6100 Page 2 of 4 pages Section D - Benefits Available to Eligible Former Employees Until Age 65 or the Age of Medicare or Medicaid Eligibility, Whichever Shall Occur First (Continued) 2. Eligible Former Employees shall be allowed to maintain family medical insurance coverage under a plan referred to in Paragraph 1 of this Section D, or designated by the District, in its discretion; provided they had family coverage on the effective date of their retirement. Eligible Former Employees shall be responsible for the full premium, less the Board’s contribution, referred to in Paragraph 1 of this Section D. 3. Eligible Former Employees shall be allowed to maintain individual or family dental coverage as then available to employees of the District provided they had such coverage on the effective date of their retirement. Eligible Former Employees shall be responsible for the full premiums for these plans. Section E – Special Provisions for Certified Administrators and Supervisors 1. In addition to the benefits provided in paragraphs 1 and 2 of this Section D, the Board of Education shall contribute $2,500, annually, to the Glenbrook Health Savings Plan (America’s VEBA Solution or the plan then in effect for District employees), on behalf of the Eligible Former Employee, for a peri